Rulemaking User Privileges

The combination of user privileges constitutes a user's Role in Esper, which in turn determines which rulemaking projects they can see, which tasks they can be assigned to, and the actions they can take in Esper.

Viewing privileges associated with a Role

If you have the Edit Users privilege, you can access User Roles in User Administration

Click your Initials in the upper right corner
Click User Administration or go directly to User Administration
Click User Roles
Click a Role Name
Click Privileges

Note: Anyone with access to a Rulemaking Project can make edits and comments to the documents in the Rulemaking Package. There is no designated privilege for this ability.

Privileges typically assigned to project managers or rulemaking coordinators

Project managers or rulemaking coordinators (or similar roles) have the greatest ability to make changes in Esper, from creating new rulemaking projects, to viewing and editing all projects and workflows assignments and deadlines.

Privilege	Description
Create Rulemakings	Ability to create Rulemakings and Rulemaking Tasks.
Access All Rulemakings	Ability to access and edit all Rulemakings, even if the User has not been assigned or shared to the Rulemaking.
Rulemaking - Alert on Creation	Users with this privilege will be notified whenever a rulemaking is created in their department
Project Management	Ability to manage Tasks and Rulemakings, including editing deadlines, progress status, assignees, and collaborators.
Receive Rulemaking Assignments	Ability to be assigned to Rulemakings and Rulemaking Tasks.
Rulemaking Workflow Admin	Ability to do admin-level actions on proposal workflow tasks
Rulemaking Workflow Assignment	Ability to assign proposal workflow tasks
Rulemaking Workflow Deadline	Ability to update deadlines for proposal workflow tasks
Rulemaking Can Accept Track Changes	Ability to accept or reject track changes in a Rulemaking component. If a user does not have this privilege, they can only suggest changes and comment
Rulemaking Workflow Deny	Ability to deny proposals

Privileges typically assigned to rulemaking collaborators

For example, drafting attorneys or program experts will be assigned to a task in a workflow, may need to assign another colleague to review, and may be resposible for finalizing all

Privilege	Description
Receive Rulemaking Assignments	Ability to be assigned to Rulemakings and Rulemaking Tasks.
Rulemaking Workflow Assignment	Ability to assign proposal workflow tasks
Rulemaking Can Accept Track Changes	Ability to accept or reject track changes in a Rulemaking component. If a user does not have this privilege, they can only suggest changes and comment

Privileges typically assigned to rulemaking reviewers or approvers

For example, this may be something like a Commissioner sign-off or a Governor's Office reviewer.

Privilege	Description
Access All Rulemakings	Ability to access and edit all Rulemakings, even if the User has not been assigned or shared to the Rulemaking.
Receive Rulemaking Assignments	Ability to be assigned to Rulemakings and Rulemaking Tasks.
Rulemaking Workflow Assignment	Ability to assign proposal workflow tasks
Rulemaking Workflow Deadline	Ability to update deadlines for proposal workflow tasks
Rulemaking Workflow Deny	Ability to deny proposals
Rulemaking Can Accept Track Changes	Ability to accept or reject track changes in a Rulemaking component. If a user does not have this privilege, they can only suggest changes and comment